Special Events Manager

U.S. Military organization in Japan seeks full-time Special Events Manager for management and administration of the Special Events program. Develops, implements and manages a variety of special events that are designed to enhance the quality of life. Evaluates program efficacy and efficiency by initiating surveys; informally questioning patrons, observing patron reaction to services offered; and forming focus groups. Establishes agenda for steering committee meetings and special event planning development sessions. Creates and disseminates LOI’s which provide specific details as pertains to special event resource allocation, site selection, equipment and staffing requirements, restroom needs, anticipated capital expenditure, and various logistical details. Coordinates the acquisition and placement of required equipment, to include, but not limited to, beer trailers, mobile stages, tents, generators, fuel, food service equipment, snack trailers, tractor-trailers, communications, and forklifts. Assists with on-site support to include preparing layout of the facility/venue, and making adjustments as necessary. Establishes and/or adheres to all policies that address the collection of registration fees, the disposition of said funds, and appropriate documentation and utilization of petty cash funds. Plans and schedules transportation requirements for special events. Develops substantive relationships with vendors, contractors, and unit commanders in order to procure or rent specialized equipment such as generators, portable toilets, and other plant material. Prepares and proposes comprehensive operating budgets to support on-going activities and projected special events. When required, prepares substantive justifications to support budget requests. Coordinates special event publicity efforts with Marketing to maximize and promote event awareness. Interacts with Sponsorship Coordinator to ensure event theme is linked with potential sponsors. Provides Marketing with conceptual marketing guidance as it pertains to the development of posters, banners, and other promotional material. Prepares after-action reports for each special event. Ensures the required work force is recruited for scheduled special event. Conducts orientation and safety briefs for workers prior to each special event. Prepares financial plan, inventories, cost controls, and related records and reports. Trains staff, schedules work, appraises performance, counsels assigned personnel, and recommends personnel actions. Effectively supports the Marine Corps Equal Employment Opportunity policy.
Minimum Qualification: A minimum of four years experience which demonstrate the ability to plan, organize, and direct the activities of a special events program or a Bachelor of Arts degree in recreation or a related field from an accredited university. Prior military planning experience at the supervisory level for a headquarters level is desired. Knowledge of event planning principles and concepts as it pertains to identifying the entertainment and recreational interests of the serviced community. Knowledge of accounting procedures to identify projected event costs, develop budgets, and effectively allocate resources base on specific budgetary constraints. Knowledge of customer service principles in order to identify customer needs and concerns; satisfy those needs; and develop substantive customer relationships. Ability to communicate effectively in writing and orally to various management levels and audiences. MUST BE UNITED STATES CITIZEN. Generous benefits package, moving and living expenses provided. SALARY NEGOTIABLE: $30,500 - $55,000. Email resume to: susan.campbell@usmc-mccs.org or Fax to 011-81-827-21-4184.