With today’s technology making it a breeze to send out RFPs, buyers and suppliers can cut the clutter by crafting proposals and responses wisely. Our sister publications group MeetingsNet just offered eight simple steps to a better eRFP experience:
Buyers:
1. Do your homework. Verify that the hotels are you submitted your RFP to are truly a good fit for your meeting.
2. Indicate the number of eRFPs being sent. If you are sending out to a limited number of properties, but sue to let the hotel know it is, say, just one of eight RFPs. This lets the sales people know they have a good opportunity to win the business.
3. Prioritize your concession list. Clarity what is a “must have” versus a “nice to have.”
4. Include absolutes with the RFP. If your company requires hotels to accept your entire addendum, include it so they can see the requirements up front.
Hoteliers:
5. Just respond. Even if it is a decline, buyers would rather know so they eliminate you from the list, rather than keep chasing you.
6. Be honest. If the meeting has a poor … MeetingsNet
